Privacy Policy

Last updated: 21 July 2026

Who I am

John Galanis Fitness is operated by John Galanis. I am responsible for deciding how personal information collected through johngalanis.com and my fitness services is used and protected.

Contact details:

Email: spartanxtrain@gmail.com

Telephone: 07470 815995

Website: https://johngalanis.com

Information I may collect

I may collect:

• Your name, email address, telephone number and any information included in a message or enquiry.

• Information needed to arrange and provide personal training, fitness classes or tennis coaching.

• Fitness goals, exercise history, injuries, medical conditions or other health information that you choose to provide.

• Booking, payment and transaction records. I do not receive or store complete card details processed by payment providers.

• Technical information such as your IP address, browser, device and website usage information collected through cookies or similar technologies.

How I use your information

I may use personal information to:

• Respond to enquiries and arrange consultations, bookings or sessions.

• Deliver and personalise training, fitness or tennis coaching services.

• Communicate with you about your appointments or services.

• Process payments and maintain business, tax and accounting records.

• Maintain the security and performance of the website.

• Send marketing communications only where you have agreed to receive them.

Lawful bases

Depending on the purpose, I process personal information because it is necessary to take steps at your request before entering into a contract, to provide services under a contract, to comply with a legal obligation, or for legitimate business interests such as responding to enquiries and protecting the website.

Where health information is required to provide safe and appropriate training, I will ask for your explicit consent. You may withdraw your consent at any time, although this may affect my ability to provide certain services safely.

How information is collected

Information may be collected when you:

• Complete the website contact form.

• Contact me by telephone, email, WhatsApp or social media.

• Book or purchase a service.

• Complete a consultation, health questionnaire or fitness assessment.

• Use this website.

Sharing your information

I may share information only when necessary with trusted organisations that support the operation of the website or delivery of services, including website hosting, email, communications, booking and payment providers.

Nutrition services are provided in collaboration with Jota at Loveat Dietetics. Information will only be shared with her when necessary and with your knowledge or permission. Any information collected directly by Loveat Dietetics is handled under its own privacy practices.

Information may also be shared with professional advisers, insurers or public authorities where required by law or necessary to establish, exercise or defend legal claims.

I do not sell or rent personal information.

International data transfers

Some technology providers may process information outside the United Kingdom. Where this happens, appropriate safeguards required by UK data protection law will be used.

How long information is retained

Personal information is kept only for as long as it is reasonably needed:

• General enquiries are normally retained for up to 12 months.

• Client, contractual, payment and accounting records may generally be retained for up to six years after the service or transaction.

• Health and fitness information is retained only for as long as necessary for safety, service delivery, insurance or legal purposes.

• Marketing information is retained until you withdraw your consent or unsubscribe.

Information that is no longer required will be securely deleted or anonymised.

Cookies and external services

This website may use essential cookies to operate securely and correctly. Where enabled and consented to, analytics or third-party services may also use cookies to understand website usage.

The website may contain links to services such as WhatsApp, social media platforms or Google Maps. These external services have their own privacy and cookie policies.

Your rights

Under UK data protection law, you may have the right to:

• Request access to your personal information.

• Ask for inaccurate information to be corrected.

• Request deletion of your information in certain circumstances.

• Ask for processing to be restricted.

• Object to certain uses of your information.

• Request the transfer of information you provided.

• Withdraw your consent at any time.

You have an absolute right to object to your information being used for direct marketing.

To exercise any of these rights, email spartanxtrain@gmail.com. I may need to confirm your identity before completing your request.

Complaints

If you have concerns about how your information has been handled, please contact me first so I can try to resolve the issue.

You also have the right to complain to the Information Commissioner’s Office:

Website: https://ico.org.uk/make-a-complaint

Telephone: 0303 123 1113

Changes to this policy

This Privacy Policy may be updated when the website, services or legal requirements change. The latest version will always be published on this page.